SCBF By-Laws

CONSTITUTION AND BYLAWS

Dated: October 28, 2004

CONSTITUTION

ARTICLE I
NAME AND OBJECTS

SECTION 1. 

The name of the Club shall be South Coast Basenji Fanciers, Inc.

SECTION 2. 

The objects of the Club shall be:

(a) to encourage and promote the quality breeding of pure-bred Basenjis and to do all possible to bring their natural qualities to perfection;
(b) to urge members and breeders to accept the standard of the breed as approved by the American Kennel Club, as the only standard of excellence by which Basenjis shall be judged;
(c) to do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog shows and other AKC sanctioned events;
(d) to conduct sanctioned and licensed matches, dog shows, specialty show, obedience trials, and any other AKC events for which the club is eligible for under the Rules and Regulations of The American Kennel Club; and
(e) to disseminate educational information on the Basenji and promote responsible ownership.

SECTION 3. 

The Club shall not be conducted or operated for profit, and no part of any profits or remainder of residue from dues or donations to the Club shall inure to the benefit of any member or individual.

SECTION 4. 

The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out these objects.

BYLAWS

ARTICLE II
MEMBERSHIP

SECTION 1.  ELIGIBILITY.

There shall be three (3) types of membership open to all persons who are in good standing with The American Kennel Club and who subscribe to the purposes of this club:

Regular Membership – Open to all persons eighteen years of age and older.  Enjoys all club privileges including the right to vote and hold office.

Junior Membership – Open to persons 8-18; cannot vote or hold office.

Associate Membership – Persons entitled to all privileges except voting and office holding.

For the purposes of definition, South Coast Basenji Fanciers, Inc. shall include the Greater Temecula Area consisting of communities in proximity to the East Side of the I 15 & 215 South to Imperial Beach and North on 15/215 to the 60, West on the 60 to Highway 39 and South on Hwy 39 to Newport Beach, and East of Hwy 39 to the 15.

While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of the breeders and exhibitors in its immediate area.

SECTION 2.  DUES.

Membership dues shall be in such amount as shall from time to time be fixed by resolution by the Board of Directors.  No member shall vote whose dues are not paid for the current year.  During the month of May, the Treasurer shall send to each member a statement of dues for the ensuing year.  Dues are due August 1, of each year.

In order to avoid frequent bylaw amendments, the upper-most limit of dues for each class of membership will be $35.00 Household; $25.00 Individual; $15.00 Junior or Associate.

SECTION 3.  ELECTION TO MEMBERSHIP.

Prior to being considered for a Regular membership, applicant shall attend one (1) general meeting.  It is not necessary for an Associate applicant to attend a general meeting.  Regular and Associate applicant(s) shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution and Bylaws and the rules of the American Kennel Club.  The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two (2) Regular members in good standing.  Accompanying the application, the prospective member shall submit dues payment for the current year.

All applications are to be given to the Membership Chairperson and each application is to be read at the first meeting of the Club following its receipt.  At the next Club meeting, application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.  The application will then be filed with the Secretary.  Applicants for membership who have been rejected by the Club may not reapply within six (6) months after rejection.

SECTION 4.  TERMINATION OF MEMBERSHIP.

Memberships may be terminated:
(a) By resignation.  Any member(s) in good standing may resign from the Club upon written notice to the Secretary; but no member(s) may resign when in debt to the Club.  Dues obligations are considered a debt to the Club and they become incurred on the first day of August of each year.
(b) By lapsing.  A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 90 days after the first day of August; however, the Board of Directors may grant an additional 90 days grace to such delinquent member(s) in meritorious cases.  In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of that meeting.
(c) By expulsion.  A membership may be terminated by expulsion as provided in Article VII of these Constitution and Bylaws.

ARTICLE III
MEETINGS AND VOTING

SECTION 1.  CLUB MEETINGS.

Meetings of the Club shall be held on the fourth Tuesday of each month.  The location, meeting place, and hour shall be decided by the Board of Directors and will be within the Greater Temecula Area.  Written notice of each such meeting shall be mailed by the Secretary or the Newsletter Editor at least 10 days prior to the date of the meeting via First Class mail.  The quorum for such meetings shall be 20% of the Regular members in good standing.

SECTION 2.  SPECIAL CLUB MEETINGS.

Special Club meetings may be called by the President, or by a majority vote of the members of the Board of Directors who are present and voting at any regular or special meeting of the Board or by the Secretary upon receipt of a petition signed by five (5) Regular members of the Club who are in good standing.  Such special meetings shall be held within the Greater Temecula Area and at such hour and place as may be designated by the persons or person authorized herein to call such meetings.  Written notice of such meeting shall be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting.  Said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat.  A meeting shall be 20% of the Regular members in good standing.

SECTION 3.  BOARD MEETINGS.

Meetings of the Board of Directors shall be held within the Greater Temecula Area on the fourth Tuesday of each month, at such hour and place as may be designated by the Board.  Written notice of each such meeting shall be mailed by the Secretary at least five (5) days prior to the date of the meeting.  The quorum for such a meeting shall be a majority of the Board.

SECTION 4.  SPECIAL BOARD MEETINGS.

Special meetings of the Board of Directors may be called by the President or by the Secretary upon receipt of a written request signed by at least three (3) members of the Board.  Such special meetings shall be held within the Greater Temecula Area at such hour and place as may be designated by the person herein authorized to call such meeting.  Written notice of such meeting shall be mailed by the Secretary at least five (5) days and not more than ten (10) days prior to the date of that meeting, or telegraphic notice shall be filed at least three (3) days and not more than five (5) days prior to the date of the meeting.  Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat.  A quorum for such a meeting shall be a majority of the Board.

SECTION 5.  VOTING.

Each Regular member in good standing whose dues are paid for the current year shall be entitled to one (1) vote at any meeting of the Club at which they are present.  Proxy voting will not be permitted at any Club meeting or electing.

ARTICLE IV
DIRECTORS AND OFFICERS

SECTION 1.  BOARD OF DIRECTORS.

The Board of Directors shall be comprised of the President, Vice-President, Secretary, Treasurer and three (3) other persons, all of whom shall be Regular members in good standing.  They shall be elected for one (1) year terms at the Club’s annual meeting as provided in Article V and shall serve until their successors are elected.  General management of the Club’s affairs shall be entrusted to the Board.

SECTION 2.  OFFICERS.

The Club’s officers, consisting of the President, Vice-President, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board of Directors and its meetings.

(a) The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the office of President.  In addition to those particularly specified in these Constitution and Bylaws.
(b)The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence, or incapacity.
(c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club.  The Secretary shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed in these Constitution and Bylaws.
(d) The Treasurer shall collect and receive all monies due or belonging to the Club.  He/she shall deposit the same in a bank designated by the Board, in the name of the Club.  His/her books shall at all times be open to inspection of the Board and he/she shall report to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting he/she shall render an account of all monies received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board shall determine.

SECTION 3.  VACANCIES.

Any vacancies occurring on the Board of Directors during the year shall be filled for the unexpired term of office by a majority vote of all the members of the Board at its first regular meeting following the creation of such vacancy.  The Vice President shall automatically fill the vacancy of the office of the President.

ARTICLE V
THE CLUB YEAR, ANNUAL MEETING, ELECTIONS

SECTION 1.  CLUB YEAR.

The Club’s fiscal year shall begin on the 1st day of June and end on the 31st day of May.  The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

SECTION 2.  ANNUAL MEETING.

The annual meeting shall be held in the month of June at which Directors and Officers for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article.  They shall take office immediately upon the conclusion of the election and each retiring Officer shall turn over to his/her successor in office all properties and records relating to that office within 30 days after the election.

SECTION 3.  ELECTIONS.

The nominated candidate receiving the greatest number of votes for each office shall be declared elected.  The three (3) nominated candidates for other positions on the Board of Directors who receive the greatest number of votes for such positions shall be declared elected.

SECTION 4.  NOMINATIONS.

No person may be a candidate in a Club election who has not been nominated.  During the month of March, the Board of Directors shall select a nominating committee consisting of three (3) members and two (2) alternates, not more than one (1) of whom may be a member of the Board.  The Secretary shall immediately notify the committee persons and alternates of their selection.  The Board shall name a chairperson for the Committee and it shall be his/her duty to call a committee meeting which shall be held on or before April 15th.

(a) The Committee shall nominate one (1) candidate for each office and three (3) other positions on the Board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) The Nominating Committee’s report will be published in the Newsletter before April 30.
(c) Additional nominations may be made at the May meeting by any member in attendance provided that person so nominated does not decline when his name is proposed and provided further that if the proposed candidate is not in attendance at this meeting, his/her proposer shall present to the Secretary a written statement from the proposed candidate signifying his/her willingness to be a candidate.  No person may be a candidate for more than one (1) position and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

ARTICLE VI
COMMITTEES

SECTION 1.

The Board of Directors may each year appoint standing committees to advance the work of the Club in such matters as matches, dog shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees.  Such committees may also be appointed by the Board to aid it on particular projects.

SECTION 2.

Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose service has been terminated.

ARTICLE VII
DISCIPLINE

SECTION 1.  AMERICAN KENNEL CLUB SUSPENSION.

Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

SECTION 2.  CHARGES.

Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed.  Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board of Directors following a hearing.  The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the Breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club or the breed, it may refuse to entertain jurisdiction.  If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than three (3) weeks nor more than six (6) weeks thereafter.  The Secretary shall promptly send one (1) copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.

SECTION 3.  BOARD HEARING.

The Board shall have complete authority to decide whether counsel may attend the hearing, but complainant and defendant shall be treated uniformly in that regard.  Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the Club for not more than six (6) months from the date of the hearing.  And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion.  In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuring Club meeting which considers the Boards recommendation.  Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary.  The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.

SECTION 4.  EXPULSION.

Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article.  Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion.  The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting.  The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes.  The meeting shall then vote by secret written ballot on the proposed expulsion.  A 2/3 majority vote of those present and voting at the meeting shall be necessary for expulsion.  If expulsion is not so voted, the Board’s suspension shall stand.

ARTICLE VIII
AMENDMENTS

SECTION I. 

Amendments to the Constitution and Bylaws may be proposed by the Board of Directors by written petition addressed to the Secretary signed by twenty percent (20%) of the membership in good standing.  Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.

SECTION 2.

The Constitution and Bylaws may be amended by a 2/3 majority vote by secret ballot of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two (2) weeks prior to the date of the meeting.

ARTICLE IX
DISSOLUTION

SECTION 1.  DISSOLUTION.

The Club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing.  In the event of the dissolution of the Club, other than for purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club nor nay proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

ARTICLE X
ORDER OF BUSINESS

SECTION 1. 

At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Minutes of last meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Reports of Committees
Election of Officers and Board – At annual meeting
Election of New Members
Unfinished Business
New Business
Adjournment

SECTION 2. 

At meeting of the Board of Directors, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

Reading of Minutes of Last Meeting
Report of Secretary
Report of Treasurer
Report of Committees
Unfinished Business
New Business
Adjournment

ARTICLE X1
PARLIAMENTARY AUTHORITY

SECTION 1. 

The rules contained in the current edition of Robert’s Rules of Order shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.